Job at West End Community Church

Financial Manager

Job Description

First Presbyterian Church of Wheaton is looking for a part-time (20-25 hours per week) Financial Manager to support the mission and ministries of the church. This role requires an organized self-starter who can manage various tasks and is detail oriented. A successful candidate will have a strong accounting background, the ability to maintain proper accounting procedures and accurate financial records with dual controls on accounting activities. A BA/BS in finance or accounting/related field and experience in a non-profit environment preferred. For further information or to apply, contact Tammy Brokaw, Office Manager, [email protected]

Financial responsibilities

General Ledger maintenance and reporting

Prepare and make midweek bank deposits
Works with ACS financial management system
Print month-end financial statements for committee chairs and staff
Maintain Investment information including monthly & quarterly reports/journal entries
Make monthly Journal entries
Keep track of checking account balance and recommend moving money into or out of money market account when appropriate
Prepare month end reports for Office & Finance Committee and attend meetings

Accounts Payable

Process disbursement requests and invoices and prepare checks for authorization (utilize BillPay when possible)
Track and maintain EFT/ACH payables monthly
Maintain BillPay records on bank website
Coordinate with volunteer who signs checks/approves BillPay to ensure all is done in a timely manner
Maintain vendor records and prepare 1099-MISC for those vendors (year-end)

Payroll

Maintain staff records as needed
Help with onboarding new employees including getting all tax documents
Enter timesheets, print checks, create and electronically send direct deposit file to bank semi monthly
Pay state and federal taxes semi-monthly
Prepare federal and state 941 forms quarterly
Print and file W-2’s for all employees after year-end
Track and send 403B money to Fidelity each month-end

Membership records responsibilities

Contributions

Enter pledges annually
Enter contributions each week
Print & mail or email contribution statements periodically throughout the year (including mid-December & year-end
Monitor Fidelity Account for incoming stock donations. Sell stock, transfer money and prepare letter to donor.
Prepare letters to donors who make contributions from their IRA accounts
Count Sunday contributions when necessary. Work with volunteers who do Sunday counting.
Manage offering envelopes for members annually

General

Attend staff meeting on Tuesdays (currently 1:00-2:00 p.m.)
Serve as staff liaison to Gifts and Memorials Committee, prepare quarterly reports
Maintain adequate funds in postage machine
Perform background checks for staff/volunteers when needed
Provide annual check to Presbyterian Home
Copy utility bills to Chet Henry for 605 W. Madison house

Additional Responsibilities

Insurance Audit - once a year
Liaison with Board of Pensions - annually and intermittently throughout the year
Perform credit card administrator duties
Make and monitor various credit card charges on church credit card
Work with head of AV team to purchase on credit card their larger orders
Work with Bank contact to renew church's line of credit annually
Prepare and get signed annual certifications for state & county
Coordinate with Office Manager on other tasks that may arise

Reporting: This position reports to the Senior Pastor/Head of Staff. A background and credit check are required for this position.